Why ap style is important when writing a press release. When a persons gender isnt clear indicate it by using he or she later in the text. Jan 01, 2017 the style of the associated press is the gold standard for news writing. However, there are exceptions for large cities that stand alone in datelines.
Relaxing studying music, brain power, focus concentration music. Enclose state in commas, even if used as an adjective. Al for alabama alaska ak this state is not abbreviated in text ariz. May 05, 2017 summer is just over a month away, which makes it the perfect time to get caught up on these ap style travel and vacation terms. Best of ap style and grammarpunctuationspelling gps 1. The associated press has been breaking news since 1846. You must register and have a current subscription to access ap stylebook online. Heres a refresher course what the ap stylebook says for datelines and cities that stand alone in datelines. Also, use numbers for dates, and abbreviate months with more than five letters. Styles are taken from the 2017 ap stylebook and defense imagery style guide, along with established army public affairs style ar 3601. Any state name may be condensed, however, to fit typographical requirements for tabular material. You can only use these address abbreviations with numbered addresses or when there is a number in your address.
Government printing office style manual 2016 is used for internal communication. Use ap style to abbreviate the names of states in datelines, lists, photo captions, etc. Use a persons full name when first introducing them. If you use a title, dont use it on second reference.
The 2015 ap stylebook makes the distinction between state names in running text body of the story and state names in datelines. While none of the changes are as momentous as last years. For example, see the following articles from apa journals. For singular proper names ending in s sounds such as x, ce, and z, use s for plurals of a single letter, add s do not use s for plurals of numbers or multiple letter combinations bullets associated press style is to use dashes, not bullets, for lists that follow a colon. The associated press stylebook announced some changes last week at the annual conference of the american copy editors society. A communicators guide to ap style ragan communications. Ap style state abbreviations differ from their corresponding united states postal service abbreviations, provided in parentheses. Ap postpones changing style on state abbreviations apme. State abbreviations according to ap style gatehouse newsroom. The names of eight states are never abbreviated in datelines or text. This list covers the basics of ap style, but its certainly not comprehensive. Remember that, in datelines, the city name is in all capital letters.
For external communication we use the associated press stylebook 2017 for all public documents and materials, excluding correspondence from the administrator and deputy administrator. Its often used by news organizations, magazines, and web publications, but brands often use it to form the basis of their own style guides, too. Of course, use state abbreviations in conjunction with the name of a city, town, village or military base in most datelines. Notice that the scientific names are also italicized see examples on p. If you want to know all about the ap style state abbreviations, you have been a wise soul to click on this article. Bcap style,advisory116 bcap style,advisory editors. Use arabic numerals for numbers with two or more digits. Some of these decisions might run a bit counter to ap style, and thats ok, as long as you are consistent. The department of administrative services adheres to the following editorial conventions for all written communications, including the website. Punctuation use a comma to separate a year used with a date.
The associated press stylebook provides an az guide to issues such as capitalization, abbreviation, punctuation, spelling, numerals and many other questions of language usage. States should only be abbreviated when following the name of a city e. Do not refer to military aircraft as airplanes or planes. The following guidance went out on the ap wire wednesday. Aug 01, 2018 the associated press stylebook and briefing on media law official style guide of the associated press, a notforprofit news agency thats been around since 1846. Learning all the states was hard enough as a kid, but now you need to memorize the ap style state name abbreviations.
The information below highlights some key guidance as well as critical areas in which nij style deviates from ap. Version 174 march 22, 2017 page 1 navy editors and writers should follow the most recent edition of the associated press stylebook except. After the introduction, simply use their last name. The best ap style cheat sheet every writer needs free download. Capitalize the full proper names of governmental agencies, departments, and offices. Ap stylebook, also known by its full name the associated press stylebook and briefing on media law, is an english grammar style and usage guide created by american journalists working for or connected with the associated press to standardize mass communication.
Ap stylebook embraces they as singular, genderneutral pronoun. There are eight states that should never be abbreviated in text or datelines. It provides fundamental guidelines for spelling, language, punctuation, usage and journalistic style. We will also continue to use canadian provinces in datelines. The suspect was identified as michael shawn of 1512 n. In this quick guide to state abbreviations, i will cover the differences between ap style and chicago style andjust to prolong your state of confusionwhen to use the common twoletter abbreviations created by the united states postal service if youre writing a research paper or dashing off a blog post, you can probably ignore all the exceptions and special cases and just lean on. Its a topical quiz for copy editors in a week where the associated press is changing a longtime style rule about how to render state names. The associated press stylebook, the usage guide for most united states newspapers, counsels the. Ap does not use twoletter postal abbreviations, although many other publications do. This columnist, as president of the aces education fund, is a member of the aces board. Do not follow an organizations full name with an abbreviation or acronym in parentheses or set off by dashes. Ap style also aims to avoid stereotypes and unintentionally offensive language.
Over and more than became interchangeable and we have to spell out state names the 2019 ap stylebook has more than 200. Ap style thats the associated press stylebook, which many journalists live by does not use an oxford comma. Only use it in direct quotations or if a woman specifically requests it. For example, washington state is a university in the state of washington. How to format scientific names of animals apa style blog. These are the rules wed like you to follow for the contests. Dont forget these changes to the ap stylebook columbia. Associated press style colorado department of transportation. It wouldnt be ap style without an exception or two. View quick reference for ap style the first sentence of nearly all ap captions follows a simple formula. The associated press stylebook ap style recommends lowercasing any roadrelated term in combined names if the term is the same for both names. What follows are summaries of some of the most common style rules. There are quite a few rules in the ap stylebook for state names and ap style state abbreviations. Before we begin to enlist the abbreviations, it is mandatory for one to learn and garner information about what ap is, with a brief, supplementary note on the history of the same.
Ap is not done rocking the journalism world with style changes. The associated press stylebook ap style doesnt recommend italicizing any words, including the names of boats or ships. The 2019 edition of the associated press stylebook and briefing on media law includes more than 200 new or revised entries, with chapters covering data journalism, business, fashion, food, religion and sports terms, as well as media law, news values, punctuation, social media, polls and surveys and a new chapter on health and science. The domestic list of cities that stand alone is on page 79 of the 2010 ap stylebook, and it is a good idea to mark this page with a sticky note of some sort so it is easy to find and you never list the state, country or territory unnecessarily. Spell out the names of the two states that are not part of the contiguous united states and of the continental states that are five letters or fewer.
Ap stylebook online is a searchable, customizable resource for writers and editors. How to use religious titles in ap style bka content. The 2016 edition of the gpo style manual is the first revision to be issued under gpos new name, u. How to write names of highways, streets, and other roadways. The good news the positive here is that the grammar gods dont care either way, so if these rules arent in line with your house style or your clients way of writing, then scrap the. The change is being made to be consistent in our style for domestic and international. You can follow this ap style guide for writing addresses in a specific manner. For spelling, compounding, style, and usage questions that are not covered. The first part of the state names entry says they should be spelled out when used in the body of a story, whether standing alone or in conjunction with a city, town, village or military base. State names are now always spelled out, even when used with city names. Alaska, hawaii, idaho, iowa, maine, ohio, texas and utah.
Ap stylebook rules for datelines, cities that stand alone. Ap style travel and vacation terms gatehouse newsroom. Also use state abbreviations in conjunction with the name of a city, county, town, village or military base in. This convention of including the scientific name in the papers title is not an apa style guideline specified in the manual. The manual has come to be widely recognized by writers and editors both within and outside the federal government as an important editorial. Effective may 1, the ap will spell out state names in the body of. Mar 14, 2015 ap style for states abbreviations march 14, 2015 a. According to ap style, datelines that include the name of the city should be written in capital letters. Mostly, the city is followed by the state in which that particular city is located. Those are alaska, hawaii, idaho, iowa, maine, ohio, texas and utah. Navy style guide, which follows most ap style recommendations, doesnt recommend italicizing the names of ships or boats, either. Starting on may 1, the ap will change from abbreviating most states names in the body of stories to spelling those names out.
Founded in 1846, ap today is the largest and most trusted source of independent news and information. Best of ap style and grammarpunctuationspelling gps. The package was sent to smithson, virginia, by mistake. However, the ap style mentions some cities, after which you dont have to write out the name of its state. It is the seventh largest state by area covering an area of 162,975 km 2 62,925 sq mi and tenthmost populous state, with 49,386,799 inhabitants. Ap state name switch is a good time to address clarity issues aces. Describe in the present tense who is pictured and what is going on within the photo. Apr 15, 2020 if youd like a more visually appealing way to reference ap style state name abbreviations, save this map weve created with all the names you need. Except in mailing addresses with a zip code, or with other punctuation.
Department of defense visual information style guide july 16, 2018 supersedes version of sept. Washington state entered the union in 1889, the fortysecond state to do so. However, chicago style or the chicago manual of style, which is commonly used by book publishers, academics and trade publications does require an oxford comma. If a states name is standing alone or in conjunction with a city or town in your text, spell out the entire states name. The 2017 edition of the associated press stylebook and briefing on media law includes nearly 200 new or revised entries and a new chapter on data journalism guidance. The wire service first talked about making the change in 2010 and met a lot. Over and more than became interchangeable and we have to spell out state names. Ap style lists a number of acronyms and abbreviations that can be used on first reference without definition. Capitalize state only when it follows the name of a state or is part of an imaginative name. Chicago and ap differ on some traditional abbreviations. The department prefers bullets, but punctuate them per ap style. Name the city and state or country, if it was made outside the united states where the image was made. The associated press stylebook, the usage guide for most united states newspapers, counsels the use of abbreviations for most state names, when appended to a city name for example, santa ana, calif. Of course, use state abbreviations in conjunction with the name.
Ap suggests spelling out the names of alaska, hawaii, and all states with five or fewer letters. Use lowercase spellings for college courses, unless part of the course name is a proper noun or includes course numbers. Avoid abortionist, which connotes a person who performs clandestine abortions. Although it is sold as a guide for reporters, it has become the leading reference for most forms of publicfacing corporate. The bill was signed on may 5, 20, two days before the session ended. Department of defense visual information style guide. Ap style place acronyms in parentheses after the full term on first use in the text. The ap stylebook is the definitive resource for journalists and a musthave reference for writers, editors, students and professionals. Ap style for states abbreviations march 14, 2015 a. Ap style states that you should use lowercase for internal elements of an organization when they have names that are widely used generic terms. As news is transmitted in more ways than ever before and in more formats than ever, we remain committed to the highest standards of integrity in all areas of business at ap. In that time, ap has endeavored to always be accurate, trustworthy and responsive. The ap stylebook holds to the following guidelines. The associated press style is the goto style for journalism and news writing.
The ap style as its known in the trade is quite different from the new york times style or chicago manual of style. Apr 23, 2014 ap is not done rocking the journalism world with style changes. Several sets of codes and abbreviations are used to represent the political divisions of the. Since 1894, the gpo style manual has served as a guide to the style and form of federal government printing and publishing. Here are a few answers to common style issues, based on the ap stylebook.
New york state is also called the empire state the state of alaska is the largest in the union. Ap state name switch is a good time to address clarity. Spiralbound book, updated each spring 2019 ap stylebook. Also, be sure to use a lowercase state in both of these instances to avoid any confusion. The dod visual information style guide visg applies to. In this post, we will summarize all of the ap stylebook state abbreviations rules. With the ap stylebook in hand, you can learn how to write and edit with the clarity and professionalism for which they are famous. Sep 19, 2012 ap style recommends spelling out state names in the body of stories effective may 1, 2014 and using abbreviations in datelines. The ap stylebook says state abbreviations are used in both datelines and in text.
Currently, most state names are abbreviated in stories. Sp 17 ap style guide university blog service the university of. The 2017 stylebook includes additions and changes made throughout the year on ap stylebook online, including new guidance on the use of they as a singular, genderneutral pronoun. In line with this, use state of washington or washington state to differentiate the state from the district of columbia. Singular they became acceptable as a nongendered pronoun 2014. After the introduction, refer to them by their last name. If youre new to news writing or switching from one to another, youll want to keep this ap cheat sheet handy and. Its updated throughout the year and valuable onlineonly resources, including ask the editor, topical guides and pronunciation guide, expand on the print books guidance.
Ability to add local style ap lingofy check ap and websters ap lingofy share local style entries with multiple users ap lingofy searchable price. Retain capitalization in referring to a specific body if the dateline or context makes the name of the nation, state, county, city, etc. Register to view your products, order status, shipment trackings and manage your account settings. We will continue to use state abbreviations in datelines and stories. Ap stylebook says state abbreviations are used in both datelines and in text. Do not capitalize federal, state, department, division, board, program, section, unit, etc. The associated press is changing its style on state abbreviations.